This is what a supplier verification report looks like. The company below is fictional, but the format and the type of findings are the same as in a real report.
Fictional example · Real reports include screenshots of official records and of the video walk-through
1. Summary
| Item | Finding |
|---|---|
| Supplier | Example Machinery Co., Ltd. (示例机械有限公司), Shandong |
| Product | Wheel loaders, 1 to 3 tons |
| Real factory or trading company | Real factory, but the 3-ton model is bought from another maker |
| Risk rating | Medium |
| Recommendation | Go ahead with conditions (see section 6) |
2. Company Identity
| Item | Official record | Matches what the supplier said? |
|---|---|---|
| Registered name | Example Machinery Co., Ltd. | Yes |
| Unified social credit code | 91370000XXXXXXXXXX (example) | Yes, matches the license they sent |
| Status | Active, registered in 2014 | Yes |
| Legal representative | Mr. Zhang (example) | Yes, same person as the "general manager" on WhatsApp |
| Registered capital | RMB 10 million | Not stated by supplier |
| Registered address | Industrial park, Qingzhou | Yes, same as the factory address |
3. factory or trading company?
- Business scope includes manufacturing of construction machinery: supports manufacturer
- 86 employees with social insurance in the latest annual report: supports manufacturer
- The 3-ton model shown on their website was not seen on the production line, and the supplier admitted it is bought from another factory: warning
4. Legal and Risk Records
- 2 contract disputes with component suppliers in the last 3 years, both settled
- No enforcement orders, no "abnormal operation" listing, no administrative penalties
5. Video Walk-Through
A 25-minute video call with the factory: welding and assembly lines for 1 to 2-ton loaders in operation, about 30 workers visible, 12 finished units in the yard. No production of 3-ton loaders was seen.
6. Recommendation
Go ahead with conditions. Buying the 1 to 2-ton models directly from this factory looks safe. For the 3-ton model, ask for the real manufacturer's name, or buy it from that manufacturer directly. Pay a deposit of no more than 30% and add a pre-shipment inspection before the balance payment.
7. Direct Contact
General manager and legal representative: Mr. Zhang, WhatsApp and email (in a real report).
